What sending and receiving e-invoices costs

In short Registering as an e-invoice recipient in the business registry is not a paid service — the cost sits on the software side. In X7, e-invoice sending is a separate module with a monthly fee; receiving comes with the expenses module. When comparing, look at the monthly fee, the invoice cap and whether price scales with volume.

This article explains the cost structure, not specific market prices. Prices change — check them on the provider's own page.

Three places cost appears

Software

The system that builds, sends and receives e-invoices. In X7, e-invoice sending is a separate module with a monthly fee shown on the plan page. Incoming e-invoices feed into the expenses side.

The operator

The network the document travels on. Some providers charge per invoice, some monthly, some include it in the software price.

Time

The largest and least visible cost. A manually typed invoice costs a couple of minutes of working time; an e-invoice costs none. A hundred invoices a month is already several hours.

How to compare offers

Ask every provider four things:

The monthly fee — fixed or scaling with volume.
The invoice count — is there a cap inside the fee, and what happens when it is passed.
Receiving — included or separate.
Cross-border invoices — is PEPPOL included or an extra.

The surprise is usually the fourth: domestic e-invoicing works, but sending to a Finnish client turns out to be a separate service.

When e-invoicing pays off

Clearly worth it:

when clients ask for e-invoices (since 1 July 2025 a registered recipient has the right to demand one);
when you sell to the public sector;
when more than a couple of dozen supplier invoices arrive each month — receiving removes the typing.

May not be worth it:

when you have a handful of clients who happily accept PDFs;
when you issue one or two invoices a month.

Who has the right to demand an e-invoice

What to factor in as an X7 user

Sending is a module: switch it on when the first client asks.
Receiving requires registration in the e-Business Register portal — that part is your own action. Register as an e-invoice recipient
Company details have to be right, otherwise the invoice does not arrive and the time goes into chasing it. Company details

In short

E-invoicing is not free, but “free PDF versus paid e-invoice” is the wrong comparison. The right one is: a couple of euros a month against the time spent typing data and hunting for invoices — plus the risk of losing a client who expects an e-invoice.

Frequently asked questions

Is an e-invoice more expensive than a PDF?

The direct cost is higher, because sending a PDF is free. The indirect cost is lower: your client stops typing data in and you stop arguing about invoices that "never arrived".

Do I pay for receiving?

The registry mark itself is not something you buy separately. The cost comes from the system that receives and processes the invoices.

Does the price depend on the number of invoices?

It depends on the provider. Some charge a monthly fee, others per invoice. Below ten invoices a month, a monthly fee usually beats per-invoice pricing.

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